Accounting Clerk: Competition #015

An Internal/External Posting in the PPWC Employee Group.

Castlegar

Posted: Friday, February 09, 2018
Closes: Friday, February 16, 2018

Reporting to the Accounting Services Manager and utilizing a service excellence approach, this position supports the Finance department in a variety of ways including providing relief for the accounts payable and accounts receivable clerk roles, as and when required. This position must be available to cover key positions within the Finance department during Project Aurora.

Main Duties and Responsibilities

Perform accounts payable clerk duties:

• Receive, review, and verify incoming accounts payable mail including supplier invoices, credit notes, purchase orders, cheque requisitions, petty cash reimbursements, travel reimbursements, professional development reimbursements, and honoraria forms

• compare invoices to PO’s, reconcile shipping invoices and ensure appropriate coding/approval for invoices below PO threshold
• review the appropriate application of taxes (GST, PST, MRDT, NR withholding taxes)
• review employee reimbursements for appropriate coding and approval signatures

• Work with purchasing department to manage identified purchase order discrepancies
• Process timely payments using appropriate pay method (cheque, EFT, wires, recurring pre-authorized payments)
• Issue stop payments and follow-up on stale-dated cheques and returned wires, as required
• Maintain vendor relationships and reconcile vendor accounts; maintain accounts payable filing system
• Complete month-end and year-end closing duties and reconciliations including imports and clearing preauthorized payments
• Organize the timely receipt of employee purchase card reconciliations and validating the coding and approval for entry into the accounting system; coordinate with professional development administrators regarding employee reimbursements
• Reconcile the payment, coding, and entry of recurring vendor leases and payments

Perform accounts receivable clerk duties:

• Process adjustment requests to student accounts for cost centre adjustments, third-party refunds, add and remove student charges and delinquent accounts
• Complete month end and year-end reconciliations of related general ledger accounts and other sub ledgers on a timely basis
• Maintain outstanding fee collections; initiate collection follow-up for payment on accounts receivable invoices, student self-loans, NSF cheques, student passports and staff computer loans
• Maintain, disperse campus petty cash and cash float; reconcile student accounts with the student records system
• Generate arrears reports on a monthly basis as needed; maintain/monitor delinquent accounts and provide recommendations for action
• Prepare and process invoices for external clients; follow internal processes and procedures to ensure that personal information is secured
• Travel to financial institution to deposit funds generated from various departments on a regular basis

Perform accounts receivable clerk duties:

• Distributing incoming/outgoing Finance mail and scanning and filing documents as required

Provide backup relief support for other departmental staff as and when required and to per other duties as assigned by supervisor

Skills, Knowledge and Abilities

• Good judgement and ability to apply policy to diverse situations
• Excellent communication skills – active listening, ability to communicate effectively with a variety of stakeholders using tact and diplomacy
• Proficiency in Windows, MS Office, Intermediate Excel skills and experience using multiple computer accounting systems
• Strong analytical, time management, customer service and problem solving skills
• Proven ability to work both independently and collaboratively as part of a team; and excellent attention to detail
• Demonstrated ability to work in a high volume, multitasking environment; speed and accuracy with an adding machine

Education and Experience

• Valid BC driver’s licence
• 2-year Business Administration Diploma – Accounting with minimum 2.5-3 years related experience
• High volume or public sector experience preferred

This is a temporary, full time position commencing as soon as possible for the first year of Project Aurora and is anticipated to run to February 2019 with possibility of an extension.  The salary is pay grade 8 - $26.51 per hour - in accordance with the PPWC Collective Agreement.

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