Buyer On-Call: Competition #036

An Internal/External Posting in the PPWC Employee Group.

Castlegar

Posted: Wednesday, March 07, 2018
Closes: Friday, August 31, 2018

Reporting to the Accounting Services Manager and utilizing a service excellence approach, this position provides centralized purchasing services for all campuses of the College including coordinating College processes for the acquisition of goods and services, call for offers and proposals (RFOs, RFPs) and executing purchasing contracts. This position also creates purchasing contracts and determines insurance requirements, WCB clearances, border/custom requirements and taxation status.

Main Duties and Responsibilities

• Coordinates College processes for acquisition of goods and services including call for offers and proposals, and executing purchasing contracts in accordance with College policies ensuring all processes and procedures are fair and equitable
• Sources comparative pricing and terms of purchase from new and established vendors
• Drafts purchasing documents including RFOs, POs and contracts for approval by the Director of Finance, or delegate
• Responds to departmental queries including:
  • meeting with college staff to address acquisition issues
  • advising on college purchasing policies and procedures
  • reviewing requisition orders for accuracy and verifying that materials, equipment and stock are not available from current inventories
  • Provides purchasing services as a signing officer of the College to a limit of $50,000
  • Coordinates purchasing services for acquisitions above $50,000, through BC Bid
  • Creates purchasing contracts and determine insurance requirements, WCB clearances, border/customs requirements and taxation status
  • Administer ownership and insurance aspects of the College’s fleet of vehicles including purchase of annual licenses, purchase of appropriate insurances, communication and coordination with fleet users and keep all vehicle records up to date. Signing authority on ICBC insurance documents
  • Liaise with Finance Department to ensure coordination of purchasing processes
  • Coordinates corporate purchasing cards including monitoring
  • Maintaining and approving all College procurement cards and processes
  • Coordinate warehouse inventory
  • Maintains effective and professional relationships with suppliers and maintains up-to-date knowledge of taxes such as GST and PST
  • Administrative duties include resolving invoice discrepancies, assigning vendor numbers, preparing journal entries, and responding to requests and inquiries from staff, vendors, and suppliers
  • Performs other duties as assigned by supervisor

Skills, Knowledge and Abilities

• Working knowledge of MS Office and Accounting and Purchasing software programs
• Excellent interpersonal and customer service skills
• Excellent written and verbal communication skills
• Excellent attention to detail and proven ability to work independently and as part of a team
  

Education and Experience

• High School Graduation
• Completion of a Two (2) year Business Administration Diploma
• Completion of the introductory course and one (1) or two (2), level two (2) courses similar to the Public Sector Procurement Program offered by NECI (National Education Consulting Inc.)
• Minimum of five (5) years’ recent experience as a buyer in a public sector setting

This is an on-call position commencing as soon as possible.  The salary is Pay Grade 11 - $29.76 per hour - in accordance with the PPWC Collective Agreement.

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