Finance Clerk, On-Call: Competition #130

An Internal/External Posting in the PPWC Employee Group.

Castlegar

Posted: Friday, July 13, 2018
Closes: Friday, July 27, 2018

Reporting to the Accounting Services Manager, and utilizing a service excellence approach, this on-call position provides relief and assistance for the following positions: Accounts Receivable Clerk and Accounts Payable Clerk.

Main Duties and Responsibilities

Perform accounts payable services including:

• Receive, review, and verify incoming accounts payable mail including supplier invoices, credit notes, purchase orders, cheque requisitions, petty cash reimbursements, travel reimbursements, professional development reimbursements, and honoraria forms;
• compare invoices to purchase orders
• reconcile shipping invoices
• ensure appropriate coding and approval for invoices below PO threshold
• review the appropriate application of taxes (GST, PST, MRDT, NR withholding taxes)
• review employee reimbursements for appropriate coding and approval signatures
• Work with purchasing department to manage identified purchase order discrepancies
• Process timely payments using appropriate pay method (cheque, EFT, wires, recurring pre-authorized payments)
• Issue stop payments and follow-up on stale-dated cheques and returned wires, as required
• Maintain accounts payable filing systems, vendor relationships and reconcile vendor accounts
• Complete month-end and year-end closing duties and reconciliations including imports and clearing preauthorized payments
• Organize the timely receipt of employee purchase card reconciliations; validating the coding/approval for entry into the accounting system
• Coordinate with professional development administrators regarding employee reimbursements
• Reconcile the payment, coding, and entry of recurring vendor leases and payments

Perform accounts receivable services including:

• Process adjustment requests to student accounts for cost centre adjustments, third-party refunds, add and remove student charges and delinquent accounts. Reconcile student accounts with the student records system
• Complete month end and year-end reconciliations of related general ledger accounts and other sub ledgers on a timely basis
• Maintain outstanding fee collections and disperse campus Petty Cash and Cash float
• Initiate collection on accounts receivable invoices, student self-loans, NSF cheques, student passports and staff computer loans
• Generate arrears reports on a monthly basis and as needed
• Maintain and monitor delinquent accounts and provide recommendations for action
• Prepare and process invoices for external clients
• Follow internal processes and procedures to ensure that personal information is secured
• Travel to financial institution to deposit funds generated from various departments on a regular basis
• Provide backup relief support for other departmental staff as required
• Perform other duties as assigned by supervisor

 

Skills, Knowledge and Abilities

• Good judgement and ability to apply policy to diverse situations
• Excellent communication skills – active listening, ability to communicate effectively with a variety of stakeholders
• Intermediate Excel knowledge. Experience using computer accounting systems (multiple system experience an asset)
• Strong attention to detail, analytical, time management, customer service and problem solving skills
• Ability to work independently and as part of a team in a high volume, multitasking environment including the ability to interact with people with tact and diplomacy

 

Education and Experience

• Valid BC driver’s licence
• 2 years Business Administration Diploma - Accounting
• Minimum 2.5-3 years related experience
• High volume or public sector experience preferred
• Sound knowledge of accounting processes and principles

 

This is an on-call position commencing as soon as possible.  Salary will be Pay Grade 8, $26.51 per hour in accordance with the Selkirk College PPWC Collective Agreement.

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