Accounting Coordinator: Competition #185

An Internal Posting in the PPWC Employee Group.

Castlegar

Posted: Friday, September 28, 2018
Closes: Friday, October 05, 2018

Reporting to the Finance Coordinator and utilizing a service excellence approach, this position is responsible for reconciling complex high volume bank statements, validating routine and non-routine journal entries, coordinating with various stakeholders to complete month ends in a timely manner and providing reporting support to the Finance Managers as required.

The Accounting Coordinator ensures that financial information posted to the general ledger follows internal processes and policies and meets the criteria of accounting principles.               

Main Duties and Responsibilities

Provides accounting functions including:

• Creating pivot tables and spreadsheets to reconcile a large volume of complex banking activity; coordinate with various department personal to resolve discrepancies for multiple-campus bank reconciliations for all College bank accounts (i.e. posting bank fees, reconciling cheques, eft’s deposits matching internal entries to external statements/reports, etc.)
• Ensuring all bank activity is posted correctly; may require distribution of bank based reporting to the appropriate staff member(s) on a timely and daily basis (government funding deposits, online tuition payment downloads, international wire reports etc.); coordinating and validating timely and accurate entry of electronic deposits
• Validating journal entry requests for reasonableness of the request, accuracy of the cost centres and appropriateness of the object code classifications.  Applying accounting principles and College policies.  Journal entry requests are received from all areas arriving in different formats, from stakeholders who are not familiar with accounting rules or language.  This often requires investigation of the original transaction, where was it posted, is the JV to correct the original coding, or a reallocation of the costs.
• Bring problematic requests to the attention of the Financial Managers;
• Completing month end, reconciling and analyzing General Ledger balance sheet accounts, coordinating and validating AR & AP sub ledger balances; investigating variances and bringing corrections required to the attention of the Financial Managers;
• Providing support to the Financial Managers and assisting in the production, compilation and distribution of internal and external reporting; assisting Financial Managers with year-end processes and audits; preparation of audit documentation, ensuring that final documents agree with ledger balances;
• Ensuring Selkirk source documents, records and files are tracked, protected and archived, ensure integrity of numerical sequence, keep archive logs, review destroy by dates and arrange for shredding disposal;
• Distributing incoming Finance mail; and providing backup relief support for other departmental staff as required. 

Provides information and assistance to staff, students, vendors and financial institutions regarding Finance department matters including:

• Explaining College policies and procedures as they relate to financial practices and procedures; and
• Liaising with internal and external customers, agencies and financial institutions to research and resolve discrepancies.

Performs other related duties as assigned by supervisor.

Skills, Knowledge and Abilities

• Demonstrated knowledge of accounting and audit processes and principles, with an emphasis on internal control
• Advanced Excel skills, excellent organization, attention to detail and time management skills
• Effective written and verbal communication skills and strong interpersonal
• Customer service skills with a service excellence approach with proven ability to work both independently and collaboratively as part of a team

Education and Experience

• 4 year undergraduate degree in Accounting
• 2-3 years’ experience in full cycle accounting processes and preparing bank reconciliations (preferably in a public sector or post-secondary setting)
• 2-3 years’ experience with accounting software (preferably with multiple software systems)
• Experience analyzing and interpreting large volume financial data
• Acceptable combinations of education and experience may be considered

This is a temporary, full-time position commencing October 15, 2018 and ending August 31, 2019 with possibility of an extension until October 14, 2019.  The salary is Pay Grade 10 - $28.62 per hour - in accordance with the PPWC Collective Agreement.

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