Accounts Payable Clerk: Competition #210

An Internal/External Posting in the PPWC Employee Group.

Castlegar

Posted: Friday, November 09, 2018
Closes: Friday, November 16, 2018

Reporting to the Accounting Services Manager, and utilizing a service excellence approach, this position is responsible for the accurate and timely processing of invoices, cheque requisitions, and expense reimbursements in accordance with College policies and procedures. Duties include the disbursement of payments, reconciling statements, and responding to employee and vendor enquiries.

Main Duties and Responsibilities

Provides accounts payable services including:

• Receiving, reviewing, and verifying incoming accounts payable mail including supplier invoices, credit notes, purchase orders, cheque requisitions, petty cash reimbursements, travel reimbursements, professional development reimbursements, and honoraria forms:

• compare invoices to purchase orders/reconcile shipping invoices
• ensuring coding and approval for invoices below PO threshold
• reviewing the appropriate application of taxes (GST, PST, MRDT, NR withholding taxes)
• reviewing employee reimbursements for appropriate coding and approval signatures

• Work with purchasing department to manage identified purchase order discrepancies
• Process timely payments using appropriate pay method (cheque, EFT, wires, recurring pre-authorized payments)
• Issue stop payments and follow-up on stale-dated cheques and returned wires, as required
• Maintain vendor relationships and reconcile vendor accounts
• Maintain accounts payable filing systems
• Complete month-end and year-end closing duties and reconciliations including imports and clearing preauthorized payments
• Organizing the timely receipt of employee purchase card reconciliations and validating the coding and approval for entry into the accounting system
• Coordination with the professional development chairs regarding employee reimbursements
• Reconciling the payment, coding, and entry of recurring vendor leases and payments
• Answering inquiries related to areas of responsibilities with a customer-forward and professional demeanor

Provide information and assistance to both internal and external stakeholders, as required, using a service excellence approach including:

• Explaining College policies and procedures as they relate to accounts payable
• Answering inquiries related to areas of responsibility with a customer-forward and professional demeanor

Provides support to other Finance roles during absences and lunch breaks

Performs other duties as assigned by supervisor

Skills, Knowledge and Abilities

• Good judgement, ability to apply policy to diverse situations
• Excellent communication skills – active listening, ability to communicate effectively with a variety of stakeholders
• Intermediate Excel knowledge
• Experience using computer accounting systems (multiple system experience an asset)
• Strong analytical, time management, and problem solving skills
• Ability to work independently and as part of a team
• Excellent attention-to-detail
• Demonstrated ability to work in a high volume, multitasking environment and the ability to interact with people with tact and diplomacy
• Sound knowledge of accounting processes and principles

Education and Experience

• 2 years Business Administration Diploma - Accounting
• Minimum 2.5-3 years of accounts payable experience and high volume or public sector experience preferred

This is a regular, full-time position commencing as soon as possible. Salary will be Pay Grade 8, $26.88 per hour (Subject to JE Review) in accordance with the PPWC Collective Agreement.

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