School Administrative Assistant - Temporary: Competition #006
An Internal Posting in the PPWC Employee Group.
Castlegar
Posted:
Wednesday, January 09, 2019
Closes: Wednesday, January 16, 2019
The Schools of Health and Human Services (HHS) and Environment and Geomatics (SEG) invite applications for a School Administrative Assistant. The successful applicant will have the education and experience to provide secretarial, administrative and project support for two School Chairs and two Deans.
Main Duties and Responsibilities
Provide secretarial support including responding to inquiries from staff, students, program partners and the public
- Prepare routine correspondence, forms, invoices and reconcile credit card accounts
- Maintaining data bases (student and faculty) and School websites
- Maintaining BSN student files including practice hours and required certificates (Criminal Record Checks, CPR, etc.)
- Schedule appointments, meetings, catering and organize associated materials (e.g. Program Advisory Committee meetings)
- Book travel arrangements for Deans and Chairs
- Process incoming and outgoing mail and coordinate the flow of information internally and with other divisions and organizations
Provides support for project specific duties specific to the Health and Human Services and SEG Department including
- Supporting contract administration in cost recovery program areas (such as reviewing project proposals, setting up documents to track progress and estimated costs; developing and maintaining spreadsheets to track budgeted costs)
- Supporting project management including development of work plans, budgeting support, and time sheet support
- Providing specific support to a wide range of distinct program areas in particular administration of student documentation related to the BSN program
- Supporting advisory and articulation committees by following up on action items noted
- Supporting administrative details for accreditation report writing and coordinating logistics for site visit preparation and hosting
Skills, Knowledge and Abilities
- Proficient in Windows 7/10, MS Office with advanced skills in Excel and/or MS Project; database experience in Access preferred
- Proficiency in web content management
- Excellent interpersonal, written and verbal communications skills
- Excellent organizational skills and the ability to set priorities when encountering conflicting demands
- Ability to work independently and as a member of a team
- Ability to show initiative and introduce creative and innovative approaches to effectively support both project work and day to day work
- Excellent attention to detail and ability to maintain confidentiality is essential
Education and Experience
- High School Graduation, plus completion of a Diploma in an Office Administration, Business or related Program with a word processing or accounting option
- Minimum 3-years related experience
This is a temporary, full-time replacement position commencing mid-February, 2019 and ending mid-August, 2019. Salary will be Pay Grade 8, $26.88 per hour in accordance with the Selkirk College PPWC Collective Agreement.
Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to email their chronological resume (along with cover letter, work references and supporting documentation including diplomas and transcripts) no later than 4:00 pm on the closing date to . The personal information provided by applicants is collected pursuant to Sections 26 and 27 of the Freedom of Information and Protection of Privacy Act (FIPPA). The required personal information is collected for the purposes of supporting and evaluating your application for employment with Selkirk College and for aggregate statistical purposes. The personal information will be used, retained and only disclosed by Selkirk in accordance with FIPPA. The information is related directly to and needed by Selkirk to initiate the employment application process. The information will be used to contact references supplied by you, evaluate your qualifications, and complete the employment process by making a hiring decision.
Selkirk College is committed to a diverse and inclusive workplace that empowers all employees to reach their full potential and where each member of the college community shares a responsibility for developing and maintaining a healthy work environment in which differences are valued. The college welcomes applications from persons with disabilities, visible minorities, and Aboriginal people. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
All résumés must be submitted via email.
This posting closes on Wednesday, January 16, 2019.