Human Resources Recruitment System Specialist: Competition #017

An Internal/External Posting in the Exempt Employee Group.

Castlegar

Posted: Thursday, August 22, 2019
Closes: Thursday, January 31, 2019

Reporting to the Director of Human Resources this position is responsible for the lead and assisting with the implementation of the recruitment and selection module of the new ERP system. Along with this new system, the incumbent is responsible for the coordination of the recruitment process to ensure the best employees are hired for specific positions.

This position will work with the HR Team and Management teams throughout the College and act as a point of contact internally and externally regarding recruitment and selection of staff.

Main Duties and Responsibilities

Lead, implement and oversee the functional system maintenance of Selkirk College’s recruitment software system

Ensure effective training of the Recruitment software to key employee resources in the work environment

Implement and maintain the current recruitment system:

• Point of contact for all staff regarding the recruitment system 
• Liaison between internal and external technical support regarding the current recruitment system
• Coach and prepare managers for successful rollout and transition of the new system
• Identify gaps in functionality and work with product management to enhance our products
• Participate in enhancement creation, release and change management activities with new system; conduct training sessions related to recruitment process and Hire serve System; create/update product and training documentation for implementation and ongoing training

 Oversee hiring process, which includes coordinating posts and reviewing resumes; ensure correct hire paper work is completed and processed

 Develop and maintain recruitment best practice based system and scoring matrix for recruitment and selection program

Organize recruitment process logistics such as setting up selection committees, and interviewing for appropriate candidates for posted positions in all areas of the College; develop and monitor statistical reports to efficiently develop recruitment strategies, ensure effective candidate management, and forecast referral opportunities; regularly met with the stakeholders to  develop and maintain recruitment strategies for complex positions to fill

Research the job market using various tools including social media, websites, attending seminars etc

Connect with managers to assist with their hiring needs; using active networking, cold calling, outreach  in order to facilitate and recruit

Provide ongoing orientation, onboarding support to managers and candidates; coordinate and participate in events including job fairs

Work on many special team projects including; employment audits, job descriptions and HR policy changes

Work with Student Services in Financial aid with student work documentation and process.

Strategize with hiring managers regarding staffing needs; perform other duties as required by the Director of Human Resources

Skills, Knowledge and Abilities

• Excellent communication skills, both orally and in writing in a clear, concise fashion and familiarity of full cycle recruiting
• Strong problem solving, prioritization and critical thinking skills; ability to work under pressure
• Excellent verbal, written, interpersonal and strong organizational skills; technical skills and ability with affinity for accuracy and detail
• High level of proficiency in software programs such as Excel, Visio, Word and Recruitment Software
• Demonstrated aptitude for learning new skills as new activities are undertaken and changes in technology occur
• Demonstrated initiative; creative problem-solver with the ability to exercise good judgment with minimal direction or advice
• Deals simultaneously with a multitude of diverse activities, generally under inflexible and critical time constraints

 Ability to perform as an integral part of the HR team, accepting and assuming responsibility as required

• Highly developed level of integrity and discretion; maintain confidentiality
• Work well under pressure, prioritize tasks, exercise judgment to flag situations that require the HR Director’s immediate and sole attention or which may be delegated; demonstrated ability to plan, implement and maintain social media strategy; team player with an aptitude for working in a collegial and collaborative environment
• Excellent research skills with ability to synthesize data/information, develop/deliver findings and recommendations
• Experience using social media, internet search engines and employment sites; demonstrated knowledge of office management

 Education and Experience

•  Bachelor degree or diploma in Human Resource Management or relevant combination of education and experience will be considered
• (Registered Professional Recruiter designation (RPR) an asset or willingness to obtain
• 3-4 years’ relevant experience in the field of recruitment preferably in a unionized work; ability to travel and work out of multiple campuses
• Demonstrated successful leading and implementation of HR systems; Hire serve and or Business World is preferred but not required

This is a full-time position commencing as soon as possible.  In accordance with the Administrative Staff Employment and Benefit Program, the salary range is Grid level 5 compensation range $49,676 - $66,235 (Min-Market)   The College compensation philosophy is to strive for placement at mid-range bi-weekly.

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