Human Resources Assistant : Competition #029

An Internal/External Posting in the Exempt Employee Group.

Castlegar

Posted: Thursday, August 22, 2019
Closes: Monday, February 11, 2019

Reporting to the Director of Human Resources this position is responsible for confidential assistance to the Director of Human Resources, scheduling appointments and acting as a point of contact. This position deals with day to day HR responsibilities and is the liaison between the organization and our employees. This role is essential in helping to ensure that employee needs are met and that critical HR Files are taken care of.

Main Duties and Responsibilities

• Assist with day to day operations of HR functions including assisting HR Recruitment Specialist and Human Resources Coordinator
• Maintain Human Resources department records and related correspondence by;
• Maintain archival and storage inventories for Human Resources following the FIPPA guidelines and Selkirk College’s retention schedules
• Maintain all evaluative documentation in the repository and file systems
• Updating and maintaining personnel files, upload and track policies, and flagging expiring policies and procedure manuals
• Sort and distribute all incoming and outgoing mail, and any other HR related correspondence to appropriate individuals and locations
• Responsible for special projects such as New Employee Orientation
• Prepare and send out invitations, arrange speakers, book rooms, equipment and purchase gifts, agenda and determine menus and publishing event details
• Set up venue, coordinate tradeshow, oversee the orientation event and collect or deposit monies
• Respond to telephone inquiries, the HR@selkirk.ca email and/or written requests from staff and the general public. Troubleshoot where appropriate and, when approved, forward to team members to ensure an effective resolution
• Manage HR Metrics by providing timely and accurate information to Senior Management and Board
• Provide confidential assistance to the Director of Human Resources by;
• Scheduling appointments where required
• Arrange meetings and travel arrangements where required
• Responsible for the creation and delivery of the Human Resources newsletter
• Administer the PPWC and Exempt Credential Completion requests once approved
• Monthly reconciliation of departmental credit card
• Collect and maintain the Respect in the Workplace training records
• Maintain absence reports for each group
• Completion of reports, filing, archiving and shredding for department
• Coordinate and assist where needed on training sessions and seminars
• Updating Benefit information boards when directed by the HR Advisor Pension and Benefits
• Supports and engages in Human Resources team initiatives, projects and meetings
• Remains current in professional practice, applicable legislation and regulations related to Human Resource management
• Assists and maintains management and administrative functions, metrics and reports
• Other duties as required

 Skills, Knowledge and Abilities

• Excellent communication skills, both orally and in writing in a clear, concise fashion
• Demonstrated aptitude for learning new skills, as new activities are undertaken and changes in technology occur
• Demonstrate initiative; creative problem-solver with the ability to exercise good judgment with minimal direction or advice from the HR Director
• Deals simultaneously with a multitude of diverse activities, generally under inflexible and critical time constraints with no supervision
• Well-developed interpersonal skills, with the ability to perform as an integral part of the HR team, assuming responsibility as required
• Works well under pressure and use judgement to flag situations that require the Director’s immediate attention or which may be delegated
• Sound knowledge of the Employment Standards Act, Labour Relations Code, Human Rights Code and Freedom of Information & Protection of Privacy Act
• Ability to deal tactfully and diplomatically with internal and external contacts with a high level of integrity, discretion and confidentiality
• Responsive to and capable of providing timely communication on all issues of consequence
• Team player with an aptitude for working in a collegial and collaborative environment
• Ability to travel to multiple campuses
• Excellent research skills with ability to synthesize data/information and develop/deliver findings and recommendations

 Education and Experience

• Bachelor degree or diploma in administration or relevant combination of education and experience will be considered
• Experience in Human resources required
• 2-5 years experience in the education or public sectors is considered an asset
• Proficient in current technology, including HRIS, Microsoft Excel and MS Office Suite and experience with maintaining web applications

 

This is a temporary, full-time leave coverage position commencing February 26, 2019.  In accordance with the Administrative Staff Employment and Benefit Program, the salary range is Grid level 3 compensation range $42,986 - $57,315 (Min-Market)   The College compensation philosophy is to strive for placement at mid-range bi-weekly.

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