Administrative Assistant, Cooperative Education & Employment Services : Competition #044
An Internal Posting in the PPWC Employee Group.
Castlegar
Posted:
Friday, March 08, 2019
Closes: Friday, March 15, 2019
Reporting to the Co-op Education and Employment Services (CEES) Advisor, the Assistant utilizes a service excellence approach to provide administrative support to the daily operations of the CEES Department. This position involves a wide variety of administrative and project oriented activities that contribute to the effective operation of CEES.
Main Duties and Responsibilities
Provides department administrative support
- responding to inquiries from staff, students and the public;
- correspondence with employers to facilitate interviews, events, and site visits
- administration of Co-Curricular
- Performs online job-search and maintains department boards
Implementation, administration, and upgrading of Career portal (Outcome+)
- applies critical thinking and problem solving skills to semi-technical problems, known errors and workarounds
- maintains systems functionality through entering, verifying and ensuring accuracy of data as well as related systems setup and reporting
- supports a reporting tool for end users to run on demand standard reports
Enhances the visibility of the department to encourage enrolment and raise awareness of Co-op Education and Employment Services
- disseminates informational material to prospective and or continuing students relating to Co-op Education and Employment Services
- updates and maintains departments online presence including selkirk.ca and Social Media
Skills, Knowledge and Abilities
- Excellent interpersonal skills with the ability to interact with diverse populations
- Superior time management, written, and oral communication skills
- Demonstrated ability to work independently (via projects) and as part of a team
- Detail oriented
- Demonstrated ability to understand and interpret data accurately and effectively
- Accountable and confident in own ability and judgment and willing to take the lead
- Proven adaptability and flexibility, enthusiastic to new ideas and approaches
- Demonstrated ability to communicate complex technical information to both technical and non-technical users in a clear, understandable manner
Education and Experience
- Completion of Business Administration or Office Management Diploma
- Experience with CMS systems (such as Drupal, T4) is a plus.
- Minimum 2 years relevant experience in the Career Education field
*A complete Job Description available from HR upon request.
This is a regular, full-time position commencing April 1, 2019. The salary is pay grade 5, $23.82 per hour in accordance with the PPWC Collective Agreement. This position will be located on the Castlegar campus with travel to other Selkirk campus/centre locations as required.
Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to email their chronological resume (along with cover letter, work references and supporting documentation including diplomas and transcripts) no later than 4:00 pm on the closing date to . The personal information provided by applicants is collected pursuant to Sections 26 and 27 of the Freedom of Information and Protection of Privacy Act (FIPPA). The required personal information is collected for the purposes of supporting and evaluating your application for employment with Selkirk College and for aggregate statistical purposes. The personal information will be used, retained and only disclosed by Selkirk in accordance with FIPPA. The information is related directly to and needed by Selkirk to initiate the employment application process. The information will be used to contact references supplied by you, evaluate your qualifications, and complete the employment process by making a hiring decision.
Selkirk College is committed to a diverse and inclusive workplace that empowers all employees to reach their full potential and where each member of the college community shares a responsibility for developing and maintaining a healthy work environment in which differences are valued. The college welcomes applications from persons with disabilities, visible minorities, and Aboriginal people. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
All résumés must be submitted via email.
This posting closes on Friday, March 15, 2019.