Enrolment Officer – Temporary: Competition #053
An Internal Posting in the PPWC Employee Group.
Castlegar, Nelson, Trail
Posted:
Thursday, August 22, 2019
Closes: Thursday, April 04, 2019
Reporting to the Deputy Registrar, the Enrolment Officer is accountable for employing a service excellence approach when assisting students with Admissions, Registration and all other related functions of the Office of the Registrar in accordance with established policies, processes and procedures.
Main Duties and Responsibilities
- Liaises with School Chairs in regards to the recruitment and retention of students
- Provide timely and accurate information to application and registration inquiries from prospective students from across Canada, current students, internal departments and the general public
- Processes applications/registrations
- Confirm admission status of new applicants and continuing students based on approved College, program and course prerequisites
- Accurately enter, assess, retrieve and maintain student information in a variety of electronic systems and formats
- Track and maintain student records through Enrolment process
- Create, implement and maintain program and course waitlists
- Prepare and distribute correspondence, forms, and reports as required
- Demonstrate initiative concerning the development/revision of procedures and guidelines
- Perform other duties and projects as assigned
Skills, Knowledge and Abilities
- Knowledge of College admission/registration/policies and procedures and enrolment management practices
- Ability to apply initiative to individual and team efforts
- Excellent interpersonal and collaborative skills
- Strong customer service, communication, and conflict resolution skills
- Proven proficiency in Windows, Word, Excel, Access and Internet
- Excellent organizational skills and the ability to set priorities when encountering conflicting demands
- Excellent attention to accuracy, detail, process, and confidentiality
- Experience working in a Student Records System and Student Ledger is preferred
Education and Experience
- Completed high school plus a two year Business Administration Diploma. A combination of a relevant two year diploma and extensive relevant experience may be considered
- Minimum three (3) years of related experience in business process management, post secondary admissions, recruitment or other related experience
- High level of cultural competency learned through experience working with diverse groups in education and or service environment
- Strong computer skills including word processing, spreadsheets, database software, student records systems (SRS) and SLED
- Strong customer service and communication skills
This is a temporary, full-time maternity leave replacement position commencing mid-May 2019 and ending March 31, 2020 dependent on the return of the incumbent. Training start date to be determined based on experience of the successful candidate. Salary will be Pay Grade 8, $27.01 per hour in accordance with the Selkirk College PPWC Collective Agreement.
Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to email their chronological resume (along with cover letter, work references and supporting documentation including diplomas and transcripts) no later than 4:00 pm on the closing date to . The personal information provided by applicants is collected pursuant to Sections 26 and 27 of the Freedom of Information and Protection of Privacy Act (FIPPA). The required personal information is collected for the purposes of supporting and evaluating your application for employment with Selkirk College and for aggregate statistical purposes. The personal information will be used, retained and only disclosed by Selkirk in accordance with FIPPA. The information is related directly to and needed by Selkirk to initiate the employment application process. The information will be used to contact references supplied by you, evaluate your qualifications, and complete the employment process by making a hiring decision.
Selkirk College is committed to a diverse and inclusive workplace that empowers all employees to reach their full potential and where each member of the college community shares a responsibility for developing and maintaining a healthy work environment in which differences are valued. The college welcomes applications from persons with disabilities, visible minorities, and Aboriginal people. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
All résumés must be submitted via email.
This posting closes on Thursday, April 04, 2019.