Manager, Institutional Research and Planning: Competition #092

An Internal/External Posting in the Exempt Employee Group.

Castlegar

Posted: Thursday, August 22, 2019
Closes: Monday, June 10, 2019

Reporting to the Vice-President, Students & Advancement, the Manager, Institutional Research & Planning, through a proactive, consultative and collaborative process, is responsible for providing leadership in the development of the College’s institutional research processes, which support achievement of the College’s goals and objectives.

Main Duties and Responsibilities

RESEARCH AND REPORTING

• Responsible for the planning and completion of institutional and educational planning research in order to support senior administration’s decision-making and planning and Board of Governor’s governance role. This includes the development of outcome scenarios for different options regarding educational and administrative decisions.
• Responsible for the accurate submission of the College’s accountability reports to the Board of Governors, senior administration, the Ministry of Advanced Education, the Industry Training Authority, and other accountability bodies. These include FTE projections, the Final FTE Report, and Accountability Plans and Reports submissions to the Central Data Warehouse (CDW), Contact Hour Activity reporting, Student Outcomes reporting, etc.
• In consultation with the College’s senior administration, helps develop institutional performance indicators and benchmarking standards.
• Takes a lead role in the planning, design and execution of regular program, service and operational analysis.
• Identifies, develops and communicates meaningful business intelligence data to support the College’s attainment of its goals. This includes developing internal and external environmental scanning processes and information systems, and preparing analytical reports.
• Manages and audits relevant ongoing projects and data collection.

INFORMATION SYSTEMS

• Responsible for working with the appropriate business units to ensure the accuracy, legitimacy, and validity of the data in the College’s information system. This includes participating in the design of business practices to achieve valid, legitimate and accurate data.
• Accountable for submissions to the Central Data Warehouse (CDW).
• Responsible for the development of other information databases to achieve the College’s information goals.

COLLEGE-WIDE PLANNING

• Analyzes data and makes recommendations to senior administration regarding budget actions where required.
• Assists with College-wide strategic planning activities where appointed by the Vice-President, Students & Advancement.
• Helps establish College-wide data priorities and undertakes projects and responsibilities as requested.
• Participates in strategic and educational planning for the College.

MANAGEMENT OF HUMAN RESOURCES

• Accountable to the Vice-President, Students & Advancement for the management of human resources within the Institutional Research and Planning department.
• Ensures that staff is selected based on clearly defined selection criteria, in accordance with agreed-to processes.
• Conducts departmental orientation processes for new staff, and ensures that new employees are adequately prepared to undertake their assigned duties.
• Conducts staff evaluations in a timely manner for all short-term and permanent staff

EXTERNAL LIAISON

• Where delegated from the Vice-President, Students & Advancement, the incumbent attends provincial and local committees, task forces and advisory committees representing the College on matters related to data quality, use and analysis. The Manager ensures that the best interests of the College are represented.
• Verifies and validates data about SEL that has been produced by the government and other accountability bodies for accountability purposes.
• Liaises with various ministries, agencies and groups.

BUDGETING

• Supports the Vice-President, Students & Advancement for the development, management, prioritization and balancing of the department’s annual budget.
• Presents and justifies the departmental budget during annual budget review meetings.
• Accountable for expenditures within authorized budget in accordance with College policy, reviews financial reports to ensure adherence to budgets monitors the control of allocated departmental funds and takes corrective action as required.

EMPLOYEE RELATIONS

• Teamwork approach to promote an organizational environment that encourages personal productivity, job satisfaction and the professional growth of employees within the department.
• Implements and adheres to the values of the College, promotes a learning and working environment where individuals are treated with dignity and respect, promotes and encourages innovation and creativity and ensures that the College’s practices are conducted openly, honestly and in the public’s best interests.
• Takes a leadership role in establishing effective union and management relationships and works with union representatives to resolve problems effectively.
• Ensures that the College’s policies, procedures and provisions in collective agreements are observed and handles grievances at Step 1

Skills, Knowledge and Abilities

• Demonstrated in-depth experience with management information systems
• Demonstrated ability to undertake research project design, implementation and management, including consumer and student survey research, working with committees or in a team.
• Demonstrated ability to deal with sensitive or contentious issues in an environment of changing priorities, pressure, and tight timeframes.
• Ability to develop, plan and complete multiple concurrent projects, both short-term and long-term.
• Superior attention to detail.
• Demonstrated ability to exercise discretion, judgement, tact, and a high degree of confidentiality.
• Ability to communicate both orally and in writing by obtaining and providing/presenting information of a complex, technical or sensitive nature.
• Ability to establish and maintain effective working relationships with senior management, faculty, staff, and government agencies.
• Knowledge of budgetary processes, including the development and administration of budgets.

Education and Experience

• A minimum of a Bachelor’s degree with strong quantitative and qualitative components.
• Additional training in database management, data extraction and manipulation, statistical software, and publication tools, is also required.
• A minimum of 3 years’ experience in institutional research, preferably in a post-secondary education environment.
• Experience managing employees within a unionized workforce and administering collective agreements would be an asset.

*a complete job description available from HR upon request

This is a regular, full-time position commencing as soon as possible. Salary and benefits are in accordance with the Administrative Staff and Benefit Program. Based on qualifications and experience, the compensation is in accordance with the Exempt Compensation Framework, which is aligned with Selkirk’s compensation philosophy.  As such, the position will be placed on Grid Level 9 between the minimum and control/mid-point ($64,595.00 - $86,127.00) with a maximum of $94,739.00.

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