School Administrative Assistant: Competition #102
An Internal Posting in the PPWC Employee Group.
Nelson: Tenth Street
Posted:
Thursday, August 22, 2019
Closes: Monday, June 17, 2019
The Schools of Hospitality and Tourism and The Arts invite applications for a School Administrative Assistant. Reporting to the Dean and utilizing a service excellence approach, this position works closely with the School Chairs, instructional staff, and other college staff to support school functioning and facilitate students’ experience. While located primarily on the Tenth St campus, this position will provide support to staff and students.
Main Duties and Responsibilities
Provides administrative assistance and clerical support to the school by:
- Responding to general inquiries and requests from staff, students and the public
- Scheduling and supporting meetings and appointments, including coordinating schedules, rooms, and invitations; creating and distributing agenda and other materials; taking and distributing minutes
- Supporting school admissions processes, including liaising with instructors and college departments to track and complete documentation and scheduling admissions tests and appointments
- Updating and maintaining school databases
- Working with the School Chairs or designate to create and distribute marketing materials and maintain school websites
- Assisting with special events on occasion
- Maintaining program policies, course outlines, vacation rosters and other school documents
- Assisting the School Chairs with routine correspondence
- Assisting with instructor orientation and evaluation
- Ordering books, lab supplies, classroom materials, office supplies and equipment
- Making travel arrangements
- Documenting business processes for the Schools
- Perform other related duties as assigned by the supervisor
Skills, Knowledge and Abilities
- Knowledge of Selkirk College admission/ registration policies and procedures
- Excellent customer service, organization, communication, teamwork and prioritization skills
- Excellent written and verbal communication skills
- Excellent interpersonal skills
- Demonstrated sensitivity when working with vulnerable populations
- Ability to work flexibly, independently and with students, school faculty and other College personnel
- Strong computer skills including demonstrated proficiency in word processing, spreadsheets, database software, web content management, and SRS
- Excellent attention to detail
- Discretion when dealing with confidential matters
Education and Experience
- High school graduation plus completion of a certificate or diploma in Office, Business or other related Program
- 2-3 years related work experience
This is a regular, full-time position commencing July 27, 2019. Salary will be Pay Grade 8, $27.01 per hour in accordance with the PPWC Collective Agreement.
Selkirk College appreciates the interest of all applicants, however, only those selected for an interview will be contacted. Interested and qualified applicants are invited to email their chronological resume (along with cover letter, work references and supporting documentation including diplomas and transcripts) no later than 4:00 pm on the closing date to . The personal information provided by applicants is collected pursuant to Sections 26 and 27 of the Freedom of Information and Protection of Privacy Act (FIPPA). The required personal information is collected for the purposes of supporting and evaluating your application for employment with Selkirk College and for aggregate statistical purposes. The personal information will be used, retained and only disclosed by Selkirk in accordance with FIPPA. The information is related directly to and needed by Selkirk to initiate the employment application process. The information will be used to contact references supplied by you, evaluate your qualifications, and complete the employment process by making a hiring decision.
Selkirk College is committed to a diverse and inclusive workplace that empowers all employees to reach their full potential and where each member of the college community shares a responsibility for developing and maintaining a healthy work environment in which differences are valued. The college welcomes applications from persons with disabilities, visible minorities, and Aboriginal people. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.
All résumés must be submitted via email.
This posting closes on Monday, June 17, 2019.