Registrar : Competition #192

An Internal/External Posting in the Exempt Employee Group.

Castlegar

Posted: Thursday, September 26, 2019
Closes: Friday, October 18, 2019

Reporting to the Vice President, Students and Advancement, the Registrar is responsible for the overall coordination, performance and efficiency of the Office of the Registrar including the areas of enrolment services, student systems, scheduling, student records, graduation, governance support and financial aid and awards. Applying a proactive, collaborative and solutions-focused approach, the Registrar provides leadership and strategic direction to the overall operations, planning, budgeting and personnel matters of the respective areas. Accountable for the accuracy, integrity and confidentiality of student academic records, policies and systems. The Registrar is committed to a student-centered approach and exemplifies the College’s mission and values.

Main Duties and Responsibilities

LEADERSHIP

• Nurture strong relationships with key internal stakeholders promoting a collaborative environment within the College community to ensure policies, procedures and practices related to the work of the Office of the Registrar are aligned with BC post-secondary standards
• Ensures compliance with College policies and procedures related to academic quality standards, student records and enrolment practices, including participation on related committees, evaluating the service impact of new policies on students and academic programs
• Guide the development review and implementation of department policy and procedures in a manner that ensures the accuracy, integrity, security, and retention of student and course data

OPERATIONAL SERVICES

• Directs, manages and implements efficient and effective processes and operations of the Registrar Office staff including enrolment services, student systems, student records, and governance support at multiple campuses
• Oversee official enrolment related information including the production of College calendar and policies ensuring accuracy of content and consistency across varied channels
• Lead the development of the College academic dates , scheduling of courses and exams including the publishing on this information in a timely and accessible manner

EXTERNAL LIAISON

• Represent the College on the British Columbia Registrar Association Committee and other task forces or advisory committees on matters related to policies, procedures and practices related to the work of the Office of the Registrar, ensuring the best interest of the College are represented

BUDGETING

• Develop and monitors the operational budget for the Office of the Registrar, reviewing and authorizing expenditures related to department operations
• Supports the Vice President, Students & Advancement in the development, management, prioritization and balancing of the department’s annual budget
• Presents and justifies the department budget during budget review meetings
• Accountable for expenditures within the authorized budget in accordance with College policy, reviews financial reports to ensure adherence to budgets, monitors allocated department funds and takes corrective action as required

EMPLOYEE RELATIONS

• Implements and adheres to the values of the College, promotes a learning and working environment where individuals are treated with dignity and respect, promotes and encourages innovation and creativity and ensures that the College’s practices are conducted openly, honestly and in the publics best interests
• Demonstrated knowledge of policies, processes and practices related to a Registrar’s Office and Enrolment Services, Institutional Governance, and Financial Aid and Awards
• Strong computer skills with experience working in a Student Enterprise System
• Demonstrated interpersonal, team, and community building skills
• Ability to lead, motivate, and manage staff
• Effective conflict resolution, negotiation, and problem-solving skills
• Proven ability to exercise judgement, tact, and diplomacy
• Demonstrated ability to develop, interpret and apply College, government, agency and department policies, procedures and guidelines
• Ability to make effective discretionary decisions in a high pressure, high volume environment with changing and conflicting priorities
• Ability to communicate and work effectively and collaboratively with students, administrators, staff, faculty, Ministry representatives, other post-secondary institutions, external agencies, and the general public
• Excellent organizational skills and the ability to set priorities when encountering conflicting demands

 Skills, Knowledge and Abilities

• Demonstrated knowledge of policies, processes and practices related to a Registrar’s Office and Enrolment Services, Institutional Governance, and Financial Aid and Awards
• Strong computer skills with experience working in a Student Enterprise System
• Demonstrated interpersonal, team, and community building skills
• Ability to lead, motivate, and manage staff
• Effective conflict resolution, negotiation, and problem-solving skills
• Proven ability to exercise judgement, tact, and diplomacy
• Demonstrated ability to develop, interpret and apply College, government, agency and department policies, procedures and guidelines
• Ability to make effective discretionary decisions in a high pressure, high volume environment with changing and conflicting priorities
• Ability to communicate and work effectively and collaboratively with students, administrators, staff, faculty, Ministry representatives, other post-secondary institutions, external agencies, and the general public
• Excellent organizational skills and the ability to set priorities when encountering conflicting demands

Education and Experience

• Master’s degree in any field
• 8-10 years of experience managing staff and leading operational responsibilities of the Office of the Registrar
• Experience leading a high functioning multi-faceted team that significantly impacts Institutional goals and KPIs
• Familiarization with the directions of the BC, national and international post-secondary environments
• Continuous Improvement and operational effectiveness experience an asset
• Experience managing ERP Systems
• Demonstrated knowledge and execution of Strategic Enrolment Management

 * Full JD available upon request

This is a regular, full-time position commencing as soon as possible. Salary and benefits are in accordance with the Administrative Staff and Benefit Program. Based on qualifications and experience, the compensation is in accordance with the Exempt Compensation Framework which is aligned with Selkirk’s compensation philosophy.  As such, the positions will be placed on Grid Level 14 between the minimum and control/mid-point ($89,359.00 - $119,145.00).

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