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Employee Reimbursements are now completed in the Unit4 ERP System.

If you don't already have access, please visit the following link for information on the short training session you will need to complete. Once the training is completed you will be granted access to the requisition screen in Unit4 within 3 days.

Training and Virtual Support (Unit4 Finances)

If you already have access, please login please use the following links to support you for any employee reimbursements, including mileage and travel expenses.

Submitting a mileage claim Expense - Submitting a Mileage Claim - Knowledge Centre - Selkirk College

Submitting an expense claim Expense - Submitting an Expense Claim - Knowledge Centre - Selkirk College

Submitting a travel request, advance and clearance Travel - Submitting a Travel Request, Advance and Clearance - Knowledge Centre - Selkirk College

• Honorarium Cheque Requisition Form

This form is for a “one time” payment of up to $1,000 for services to a person not on regular payroll or contract. A phone number for this person is mandatory. Supervisor approval will be required. Please provide a brief description of the service provided. Forward the documents to eepayables@selkirk.ca and please allow up to three weeks for processing.

Click here for Honorarium Guidelines

• Cheque Requisition Form

This form is used for reimbursement to 3rd Party suppliers for Selkirk related expenses to a maximum of $1000. Supervisor approval is required. Please include a brief description of expenses and provide copies of original receipts. Employee Reimbursements need to be done through Unit4. 

• Mileage Table

This chart documents the return distances to the Castlegar Campus from various locations commonly travelled.

• Request to Invoice

This form is used to request Accounts Receivable to charge clients for goods and or services rendered by the college. Credit should only be extended to credible sources, on approval of your Supervisor. In order to process an invoice in the current month, the request form and supporting documentation must be received within five business days prior to month end (last day of the month). Please send the completed form to Accounts Receivable.

• Computer and Active Transportation Loan Application Form

Use this form to apply for an interest-free loan from Selkirk College to support your purchase of a computer.

• Professional Development Travel and Resource Expense Advance/Clearance Request

This form is used for advance and clearance of funds for approved Professional Development expenses. Completed form along with approved Professional Development application, and all receipts to be emailed to eepayables@selkirk.ca

Advance and Clearance process varies by Union. More information...

Out of Province requests require President/Vice President approval.

• Journal Voucher Form

This form is used to move expenses or revenue between work orders as needed. Minimum request amount is $100. Form to be submitted to accounting@selkirk.ca along with appropriate approval from work order managers.

• Business-Related Travel

This form is now found in Unit4. 

• Mileage is credited as $0.67 per kilometre or airfare equivalency (whichever is lower). Point-to-point mileage to be clearly stated and vicinity mileage should be shown separately.
• Accommodation should be at government rates and private accommodation is $40.75 per night.
• Per diems are $64.30 per day. Breakfast is $15.47, lunch is $17.90 and dinner is $30.93. We trust you will not claim for meals that are provided. If you choose to travel by car instead of flying (where available), claim meals as though you were flying.